Doctorate by monograph: Documents you need to submit

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Doctorate by submitting a monograph

If you intend to present a monograph as your written doctoral work, please also submit the following documents:

Doctorate by monograph: Documents you need to submit

  • Applicaton for initiation of the doctoral examination procedure
    Initiation of the doctoral examination procedure must be applied for in writing. A checklist for the documents you must submit as well as a template is available at Links & Downloads.
  • 3 copies of the dissertation
    Three bound copies (no spiral binding) of the dissertation, including the following information and documents:
    • In case of a temporarily protected monograph, the letter of approval by the Doctoral Commission must be included before the cover sheet, specifying the limitation period
    • Cover sheet
      Title of the monograph in German and English, in both cases with max. 160 characters incluing spaces on the binding cover template. The binding cover template provided by the Faculty is available at Links & Downloads.
    • Preface (if applicable)
      - for instance, when using already published results, with a clear reference to the preceding publication
    • Table of contents
    • List of abbreviations
    • Abstract
      German-language dissertations must include an English abstract in addition to the German abstract, and English-language dissertations must include a German abstract in addition to the English abstract, in both cases with max. 3 000 characters including spaces.
    • Dissertation
      For monographs including animal testing, the reference and date of the official permit of the authority for the animal testing must be included
    • Statutory declaration / Declaration of own contribution
      You must sign a statutory declaration that you have not used any other sources or aids than those specified and complied with the "Rules of the Charité for ensuring good scientific practice" and the guidelines of the International Committee of Medical Journal Editors (ICMJE) on authorship, as well as a detailed written declaration on the nature and scope of your involvement in the processing of the research topic and in the preparation of any publications. The binding template is available at "Links & Downloads".
    • Curriculum Vitae
    • Complete list of publications (if applicable)
    • Acknowledgement
    • Confirmation by a statistician
      - a confirmation by a statistician accredited by the Doctoral Committee, attesting that the method and scope of the statistical processing is sufficient. For further information see Dissertation

  • Electronic dissertation
    Complete version as a PDF and Word file on a data carrier (USB stick or CD/DVD).
  • Primary data
    An accurate and complete copy of the primary dataset of the underlying works must be submitted in digital form, which enables the allocation of results to the relevant primary data: In the case of data stored on a server, it must be disclosed how the data can be accessed and storage of the data for 10 years after initiation of the doctoral examination procedure must be ensured. Primary datasets containing personal data must be suitably pseudonymised. The relevant allocation table must be kept by the doctoral candidate for 10 years and presented upon request.
  • Votum Informativum
    A confirmation of the quality and worthiness of the submitted paper by the supervisor = votum informativum. The votum must give a clear recommendation to the Doctoral Committee to initiate the doctoral examination procedure - see Further notes on votums
  • Certificate of attendance "Doctorate Environment"
    When pursuing a Dr. med.Dr. med. dent.Dr. rer. medic. and PhD or MD/PhD degree obtained via the selection procedure of the Doctoral Commission, you will need to submit a certificate on successful attendance of the courses offered within the scope of the Doctorate Environment: For a Dr. med.Dr. med. dent. or Dr. rer. medic. degree, you must obtain 5 ECTS credit points, for a PhD or MD/PhD degree 30 ECTS credit points

    A L T E R N A T I V E L Y 


    Certificate of completion of structured doctoral programs

    When pursuing a PhD or MD/PhD degree obtained within the scope of doctoral studies or a (graduate) school, you must submit a certificate confirming successful completion of the relevant doctoral program equivalent to 30 ECTS credit points.
  • Assessor proposal form
    A form proposing six assessors signed and stamped by the supervisor (including at least 4 external assessors): The assessors must be at least private lecturers (Privatdozent) or professors and may not be project group members and/or co-authors of any publications included in the dissertation. The form is available at Links & Downloads.
  • CV for the records
    A CV signed by you for the records must be separately submitted. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates. Please include abstracts from all your theses (Bachelor, Master, Diploma, Magister, State Examination). Please also give the title of the respective thesis.
  • Examination certificate
    You may submit either a certified copy of the university examination certificate / Diplom degree certificate / Master's degree certificate / certificate on the licensing examination in medicine or dentistry, or else an uncertified copy of these certificates; in this case however, the original certificate must also be presented for verification. Students of the Charité must submit a current certificate of enrolment. Physicians must also submit their medical licensing certificate and, where applicable, their specialist licensing certificate.
  • If applicable: Current certificate of enrolment as a doctoral student
    Please submit a current certificate of enrolment as a doctoral student if you are not already enroled in medicine or dentistry at Charité.
  • List of publications for the records
    A complete list for publications must be submitted separately for the records.
  • Certificate of good conduct
    A certificate of good conduct must be submitted, which may not be older than 8 weeks.
  • Certificate of attendance of the compulsory lecture on "Good scientific practice"
    Section 1 (2) of the "Rules of the Charité on ensuring good scientific practice" specifies that attendance of the course "Good scientific practice" is compulsory for doctoral candidates.
  • Selection disputation / individual examinations
    For the degrees Dr. med.Dr. med. dent. and Dr. rer. medic., a declaration must be submitted regarding whether, in the event that the average sum of the assessor grades awarded for the doctoral degree paper corresponds to or exceeds 1.0 (magna cum laude), a disputation may be conducted instead of individual examinations. The form is available at Links & Downloads.
  • Cover sheet, and abstract in English and German
    Please submit a printed version of the cover sheet and abstract.
  • Statutory declaration / declaration of own contribution
    You must sign a statutory declaration that you have not used any other sources or aids than those specified and complied with the "Rules of the Charité for ensuring good scientific practice" and the guidelines of the International Committee of Medical Journal Editors (ICMJE) on authorship, as well as a detailed written declaration on the nature and scope of your involvement in the processing of the research topic and in the preparation of any publications. The binding template is available at "Links & Downloads".
  • Confirmation by a statistician
    - a confirmation by a statistician accredited by the Doctoral Committee, attesting that the method and scope of the statistical processing is sufficient. For further information see Dissertation.
  • ID card or passport
    Within the scope of the submission of your application, you must identify yourself through presentation of a valid identity document.

Initiation of the doctoral examination procedure subject to certain conditions

For students of medicine and dentistry who have successfully completed at least the first stage of the licensing examination in medicine or dentistry or an equivalent examination, or have obtained an equivalent level of education within the scope of a model study program, it is possible to initiate the doctoral examination procedure subject to certain conditions.

An essential condition for completion of the doctoral examination procedure with award of a doctoral degree remains the successful completion of all examinations/state examinations required for the award of a licence to practice medicine/dentistry.

A corresponding declaration must be submitted by the primary supervisor and you prior to the doctoral examination procedure subject to conditions.