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Doctorate by publication: Documents you need to submit

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Doctoral degree papers

If you want to pursue a doctorate by publication, you must – depending on the relevant doctoral degree – submit doctoral degree papers.

  • For a Dr. med., Dr. med. dent. or Dr. rer. medic. degree, you must submit at least one original publication as lead author in a peer-reviewed journal as well as a synopsis.
  • For a PhD or MD/PhD degree, you must either submit an original publication as lead author in an international leading journal ("top journal") plus a synopsis or three original publications with a least one lead authorship in a peer-reviewed journal plus a covering text 

For more information on this, go to the Dissertation section.

For students of medicine and dentistry who have successfully completed at least the first stage of the licensing examination in medicine or dentistry or an equivalent examination, or have obtained an equivalent level of education within the scope of a model study program, it is possible to initiate the doctoral examination procedure subject to certain conditions.

An essential condition for completion of the doctoral examination procedure with award of a doctoral degree remains the successful completion of all examinations/state examinations required for the award of a licence to practice medicine/dentistry.

A corresponding declaration must be submitted by the primary supervisor and you prior to the doctoral examination procedure subject to conditions. 

Doctorate by publication: Documents you must submit

  • Applicaton for initiation of the doctoral examination procedure (ATTENTION! Submission after preliminary review has been completed)
    Initiation of the doctoral examination procedure must be applied for in writing. A checklist for the documents you must submit as well as a template is available at Links & Downloads.
  • 3 copies of the dissertation (ATTENTION! Printing and binding only AFTER request by doctoral office)
    Three bound copies (no spiral binding, in DIN A4) of the dissertation, including the following information and documents:
    • Cover sheet
      Title of the paper in German and English, in both cases with max. 160 characters incluing spaces on the binding cover template. The binding cover template provided by the Faculty is available at Links & Downloads.
    • Table of contents
      Please provide the full information about your publication(s) included in your dissertation (author(s), title, journal, year, pages)
    • List of abbreviations
    • Abstract
      German-language dissertations must include an English abstract in addition to the German abstract, and English-language dissertations must include a German abstract in addition to the English abstract, in both cases with max. 3 000 characters including spaces. Note: The abstract must not be identical to the abstracts of the original publications.
    • Synopsis (for further information see Dissertation)
    • Statutory declaration / Declaration of own contribution
      You must sign a declaration that you have not used any other sources or aids than those specified and complied with the "Rules of the Charité for ensuring good scientific practice" as well as with the guidelines of the International Committee of Medical Journal Editors (ICMJE) on authorship. The declaration of own contribution must be complete and must clearly state your independent scientific contribution to the publication/s. A concrete specification of the parts of the publication as well as figures/results contributed by you would be ideal. Please include your declaration of own contribution in your dissertation (all copies!); only you need to sign this declaration. 
    • Preceding each included publication: Extract from the Journal Summary List
      An extract from the Journal Summary List (ISi Web of KnowledgeSM) must be included preceding each selected publication. Please mark the relevant journal – see also Notes on journals. Please use the list that was valid at the time you submitted your article to the journal. Please note that the new ISI lists are available around July.
    • Publication(s)
      Special edition/s or copy/ies of the printed version of the publication(s): The publication date of the only or most recent publication may not lie more than one year before initiation of the doctoral examination procedure. The Doctoral Commission will decide on exceptions.
    • Curriculum Vitae
      The CV signed by you should contain information on degree programs, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates.
    • List of publications
      A complete list of publications including the Impact Factors (if applicable).
    • Acknowledgements (if applicable)

  • Tabular summary of the synopsis (see Links & Downloads)
  • Electronic dissertation
    Complete version as a PDF and Word file on a data carrier (USB stick or CD/DVD).
  • Primary data
    An accurate and complete copy of the primary dataset of the underlying works must be submitted in digital form, which enables the allocation of results to the relevant primary data: In the case of data stored on a server, it must be disclosed how the data can be accessed and storage of the data for 10 years after initiation of the doctoral examination procedure must be ensured. Primary datasets containing personal data must be suitably pseudonymised. The relevant allocation table must be kept by the doctoral candidate for 10 years and presented upon request.
  • Votum Informativum
    A confirmation of the quality and worthiness of the submitted paper by the supervisor = votum informativum. The votum must give a clear recommendation to the Doctoral Committee to initiate the doctoral examination procedure - see Further notes on votums
  • Certificate of attendance "Doctorate Environment"
    When pursuing a Dr. med., Dr. med. dent., Dr. rer. medic. and PhD or MD/PhD degree obtained via the selection procedure of the Doctoral Commission, you will need to submit a certificate on successful attendance of the courses offered within the scope of the Doctorate Environment: For a Dr. med., Dr. med. dent. or Dr. rer. medic. degree, you must obtain 5 ECTS credit points, for a PhD or MD/PhD degree 30 ECTS credit points. Please note: The certificate of attendance that is meant here will be issued to you by the office of the doctorate environment. These are not the individual certificates of attendance (plural!) that you received from the lecturers of the courses you attended. Please read the following information carefully.

    A L T E R N A T I V E L Y 

    Certificate of completion of structured doctoral programs
    When pursuing a PhD or MD/PhD degree obtained within the scope of doctoral studies or a (graduate) school, you must submit a certificate confirming successful completion of the relevant doctoral program equivalent to 30 ECTS credit points.
  • Assessor proposal form
    A form proposing six assessors signed and stamped by the supervisor (including at least 4 external assessors): The assessors must be at least private lecturers (Privatdozent) or professors and may not be project group members and/or co-authors of any publications included in the dissertation. The form is available at Links & Downloads.
  • CV for the records
    A CV signed by you for the records must be separately submitted. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates. Please include abstracts from all your theses (Bachelor, Master, Diploma, Magister, State Examination). Please also give the title of the respective thesis.
  • Examination certificate
    You may submit either a certified copy of the university examination certificate / Diplom degree certificate / Master's degree certificate / certificate on the licensing examination in medicine or dentistry, or else an uncertified copy of these certificates; in this case however, the original certificate must also be presented for verification. Students of the Charité must submit a current certificate of enrolment. Physicians must also submit their medical licensing certificate and, where applicable, their specialist licensing certificate.
  • If applicable: Current certificate of enrolment as a doctoral student
    Please submit a current certificate of enrolment as a doctoral student if you are not already enroled in medicine or dentistry at Charité.
  • List of publications for the records
    A complete list of publications including the Impact Factors (if applicable) must be submitted separately for the records.
  • Certificate of attendance of the compulsory lecture on "Good scientific practice"
    Section 1 (2) of the "Rules of the Charité on ensuring good scientific practice" specifies that attendance of the course "Good scientific practice" is compulsory for doctoral candidates.
  • Selection disputation / individual examinations
    For the degrees Dr. med., Dr. med. dent. and Dr. rer. medic., a declaration must be submitted regarding whether, in the event that the average sum of the assessor grades awarded for the doctoral degree paper corresponds to or exceeds 1.0 (magna cum laude), a disputation may be conducted instead of individual examinations. The form is available at Links & Downloads.
  • Extract from the Journal Summary List
    For each paper in your dissertation, please bring the Extract from the Journal Summary List (ISi Web of KnowledgeSM) along in which the relevant journal(s) is/are marked. Please only use this link.
  • Cover sheet, abstract, synopsis
    Please submit a printed version of the complete Synopsis incl. declaration of own contribution, abstract, and cover sheet.
  • Statutory declaration / declaration of own contribution with signatures 
    The declaration of own contribution must be complete and clearly state your independent scientific contribution to the publication/s. A concrete specification of the parts of the publication as well as figures/results contributed by you would be ideal.
    Please note: If you submit only one publication which has been prepared in joint lead authorship, then a detailed declaration of own contribution must be issued by both authors. Both must be filed with the records with original signatures. Your own declaration of own contribution for the records must also be signed by your first supervisor. The binding template is available at Links and Downloads
  • Printed copy/ies of the publication(s)
    The publication date of the only or most recent publication may not lie more than one year before initiation of the doctoral examination procedure. The Doctoral Commission will decide on exceptions.
  • ID card or passport
    Within the scope of the submission of your application, you must identify yourself through presentation of a valid identity document.
  • (NEW: from 01.01.2021) Confirmation of acknowledgement Plagiarism check and e-mail from the office for Good scientific practice on the plagiarism audit report. (The report itself is not required!) More information on this page.

Important

Please also note that for doctorates by publication, some of your documents must be submitted electronically:

  1. Application for the initiation of the doctoral procedure,
  2. other applications (if further applications to the doctoral commission are submitted with the application for the initiation of the doctoral procedure, they are to be included),
  3. the complete dissertation, as it is to be printed and bound, from the cover page to the acknowledgements,
  4. votum informativum,
  5. assessor (reviewer) proposal form

in a single document (as PDF file) on a data carrier or by email to promotionsbuero(at)charite.de. Templates are available at Links und Downloads.

Please note: If you are submitting only 1 publication (regardless of whether it is a top journal on the Advanced Track or a journal on the Standard Track) which qualifies as a joint lead authorship, then both authors must issue a declaration of own contribution. Both declarations must be signed and submitted. They will be taken to the records. Your own declaration must also be signed by your supervisor(s).