Doctoral Degree Regulations 2012

In this section, the team of the Office for Doctoral Studies at Charité – Universitätsmedizin Berlin provides information on the Doctoral Degree Regulations 2012, also abbreviated as: PromO 2012.

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Initiation of the doctoral examination procedure

Once you have completed your doctoral degree paper and the compulsory study courses, you can apply for initiation of your doctoral examination procedure at the Office for Doctoral Studies.

  • The legal basis for this is formed by the "Doctoral Degree Regulations of the Faculty of Medicine CharitéUniversitätsmedizin Berlin of 3 December 2012".
  • The application for initiation of the doctoral examination procedure must be submitted to the chairperson of the Doctoral Commission in writing.
  • You must apply for initiation of the doctoral examination procedure in person. 

The documents you need to submit may vary – depending on whether you want to pursue your doctoral degree by way of a doctorate by publication or by submitting a monograph:

Correct citation and Good Scientific Practice

Please observe the notes and guidelines on Good Scientific Practice by the Office for Research Integrity! Please pay attention especially to the notes on "Dissertation - how to prepare your thesis", and "Correct citation"!

Doctorate by publication

Predatory Open Access Publishing

This term refers to a publication practice or, to be more precise, a business model within the scope of which alleged journals charge a fee for the publication of scientific articles, and do not, however, conduct a quality assurance process - for instance by peer review - and no editorial processing is ensured. In some cases, a quality assurance is entirely feigned: The assessor or the members of the Editorial Boards do not exist or have never declared themselves prepared to carry out this function. In some cases, publication free of charge is implied at first and then after submission, publication fees are suddenly charged. The designs or names of the predatory journal are often selected to sound similar to renowned journals and strive to create the impression that these are also renowned journals.

Such practices are incompatible with the principles of good scientific practice and may even involve actions prosecutable under civil or criminal law.

Publications which have appeared in such journals are not recognised as doctoral theses at the Charité - Universitätsmedizin Berlin!

Please take due care when selecting a journal for your publication! The checklist by Think!Check!Submit! may help you with this. BIH QUEST also provides information on the phenomenon as well as in general on the topic of Open Access publications and provides a "whitelist" of reputable Open Access journals .

Doctorate by publication with lead authorship in a top journal: Documents you must submit

  • Applicaton for initiation of the doctoral examination procedure
    Initiation of the doctoral examination procedure must be applied for in writing. A checklist for the documents you must submit as well as a template is available at Links & Downloads.
  • 3 copies of the dissertation
    Three bound copies (no spiral binding, in DIN A4) of the dissertation, including the following information and documents. The binding template of the cover sheet is available at Links & Downloads. The dissertation must be organized as follows:

    • Cover sheet
    • Table of contents
    • Abstract (max. 400 words, in German and English). The Abstracht must not be copyrighted by the publishing house of the journal. You may use the original abstract only if there are no legal grounds to oppose its use.
    • Synopsis: a short account of approximately 20 pages, containing a presentation of the current state of research, a detailed description of the applied methods, most important new results, and resulting clinical applications or scientific issues. Please indicate all authors of a publication in the bibliography.
    • Detailed overview of the author’s own achievements
    • Statutory declaration / Declaration of own contribution (with your signature)
    • Extract from the Journal Summary List (ISI Web of KnowledgeSM): Please use this link and mark the relevant journal.
    • Copy (print) of the paper
    • CV (with your signature)
    • Complete list of your publications
    • Acknowledgements

  • Certificate of completion of structured doctoral programs (if applicable)
    If you have pursued your doctorate within a structured doctoral program, please submit a certificate of the relevant program that you have obtained the required Credit Points.
  • CV vor the records
    A CV signed by you for the records must be separately submitted. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates. Please include abstracts from all your theses (Bachelor, Master, Diploma, Magister, State Examination). Please also give the title of the respective thesis.
  • Examination certificate (Diplom/Master/Licensing examination)
    You may submit either a certified copy of the university examination certificate / Diplom degree certificate / Master's degree certificate / certificate on the licensing examination in medicine or dentistry, or else an uncertified copy of these certificates; in this case however, the original certificate must also be presented for verification. Students of the Charité must submit a current certificate of enrolment. Physicians must also submit their medical licensing certificate and, where applicable, their specialist licensing certificate.
  • List of publications (for the records)
    A complete list of publications including the Impact Factor must be submitted separately for the records. Please note that the same list of publications has to be included in your dissertation after the CV (see above).
  • Statutory declaration / declaration of own contribution with signatures
    The declaration of own contribution must be complete and clearly state your independent scientific contribution to the publication/s. A concrete specification of the parts of the publication as well as figures/results contributed by you would be ideal.
    The statutory declaration with the declaration of own contribution about your own specific contribution has to be included in your dissertation (see above). On this copy, only your own signature is required. You can find the binding template at Links & Downloads.
  • Extract from the Journal Summary List
    The extract from the Journal Summary List (ISI Web of KnowledgeSM) must show clearly that the selected journal is a top journal (i.e. leading international journal with peer review, according to the definition given by the Faculty Council). Please find the definition of a top journal below. Please use the link above and mark the relevant journal.
  • Printed copy/ies of the publications
    You must submit one original publication in a top journal (see above) in medicine, dentistry or other health/medical sciences as single lead author. The Doctoral Commission will decide on publications with shared lead authorships. Only original presentations of independently conducted scientific research and its results that represent progress in scientific knowledge will be accepted. The relevant research must have been conducted at the Charité or in cooperation with the Charité. The year of publication must not be older than one year (counted from the initiation of the doctoral examination procedure). The Doctoral Commission will decide on exceptions.
  • Abstract
    Please submit the abstract in German and English for the records (see above).
  • Assessor proposal form
    A form proposing six assessors signed and stamped by the supervisor (including at least four external assessors): The assessors must be at least private lecturers (Privatdozent) or professors. The form is available at Links & Downloads.
  • Certificate of good conduct
    A certificate of good conduct must be submitted, which may not be older than 8 weeks.
  • Primary data
    An accurate and complete copy of the primary dataset of the underlying works must be submitted in digital form, which enables the allocation of results to the relevant primary data: In the case of data stored on a server, it must be disclosed how the data can be accessed and storage of the data for 10 years after initiation of the doctoral examination procedure must be ensured. Primary datasets containing personal data must be suitably pseudonymised. The relevant allocation table must be kept by the doctoral candidate for 10 years and presented to the Office for Research Integrity (Good Scientific Practice) upon request.
  • Electronic dissertation
    Complete version as a PDF and Word file on a data carrier (USB stick or CD/DVD).
  • Certificate of attendance of the compulsory lecture on "Good scientific practice"
    Section 1 (2) of the "Rules of the Charité on ensuring good scientific practice" specifies that attendance of the course "Good scientific practice" is compulsory for doctoral candidates.
  • ID card or passport
    Within the scope of the submission of your application, you must identify yourself through presentation of a valid identity document.

Doctorate by publication with at least 3 publications: Documents you must submit

  • Applicaton for initiation of the doctoral examination procedure
    Initiation of the doctoral examination procedure must be applied for in writing. A checklist for the documents you must submit as well as a template is available at Links & Downloads.
  • 3 copies of the dissertation
    Three bound copies (no spiral binding, in DIN A4) of the dissertation, including the following information and documents. The binding template of the cover sheet is available at Links & Downloads. The dissertation must be organized as follows:

    • Cover sheet
    • Table of contents
    • Synopsis – approximately 20 pages (including bibliography) organized as follows:

      • Abstract (max. 400 words in German and in English)
      • Introduction
      • Matter and methodology
      • Results
      • Discussion
      • Bibliography - please indicate all authors of a publication.

    • Statutory declaration / Declaration of own contribution (with your signature)
    • Copies of the selected publications
    • CV (with your signature)
    • Complete list of publications including Impact Factors (if applicable)
    • Acknowledgements

  • Certificate of completion of structured doctoral programs (if applicable)
    If you have pursued your doctorate within a structured doctoral program, please submit a certificate of the relevant program that you have obtained the required Credit Points.
  • CV vor the records
    A CV signed by you for the records must be separately submitted. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates. Please include abstracts from all your theses (Bachelor, Master, Diploma, Magister, State Examination). Please also give the title of the respective thesis.
  • Examination certificate (Diplom/Master/Licensing examination)
    You may submit either a certified copy of the university examination certificate / Diplom degree certificate / Master's degree certificate / certificate on the licensing examination in medicine or dentistry, or else an uncertified copy of these certificates; in this case however, the original certificate must also be presented for verification. Students of the Charité must submit a current certificate of enrolment. Physicians must also submit their medical licensing certificate and, where applicable, their specialist licensing certificate.
  • List of publications (for the records)
    A complete list of publications including the Impact Factors must be submitted separately for the records. Please note that the same list of publications has to be included in your dissertation after the CV (see above).
  • List of selected publications
    Please submit a list of the selected publications including the Impact Factors included in your dissertation.
  • Statutory declaration / declaration of own contribution with signatures
    The declaration of own contribution must be complete and clearly state your independent scientific contribution to the publication/s. A concrete specification of the parts of the publication as well as figures/results contributed by you would be ideal. The statutory declaration with the declaration of own contribution about your own specific contribution has to be included in your dissertation (see above). On this copy, only your own signature is required. You can find the binding template at Links & Downloads.
  • Printed copy/ies of the publications
    You must submit at least 3 original publications, with at least one lead authorship, in peer reviewed journals relevant to the scientific field of the doctorate. The Doctoral Commission will decide on whether the journals will be accepted if there are any doubts in relation to their scientific character. The Doctoral Commission will also decide on the acceptance of publications with shared lead authorships that have already been submitted by another doctoral candidate for his/her own doctoral project. Only original presentations of independently conducted scientific research and its results that represent progress in scientific knowledge will be accepted. The relevant research must have been conducted at the Charité or in cooperation with the Charité. The year of publication of the last publication must not be older than one year (counted from the initiation of the doctoral examination procedure). The Doctoral Commission will decide on exceptions.
  • Synopsis
    We need the above mentioned synopsis separetely for the records. The synopsis must give an adequate account of the content of the dissertation on max. 20 pages and must be organized as outlined above.
  • Assessor proposal form
    A form proposing six assessors signed and stamped by the supervisor (including at least four external assessors): The assessors must be at least private lecturers (Privatdozent) or professors. The form is available at Links & Downloads.
  • Certificate of good conduct
    A certificate of good conduct must be submitted, which may not be older than 8 weeks.
  • Primary data
    An accurate and complete copy of the primary dataset of the underlying works must be submitted in digital form, which enables the allocation of results to the relevant primary data: In the case of data stored on a server, it must be disclosed how the data can be accessed and storage of the data for 10 years after initiation of the doctoral examination procedure must be ensured. Primary datasets containing personal data must be suitably pseudonymised. The relevant allocation table must be kept by the doctoral candidate for 10 years and presented to the Office for Research Integrity (Good Scientific Practice) upon request.
  • Electronic dissertation
    Complete version as a PDF and Word file on a data carrier (USB stick or CD/DVD).
  • Certificate of attendance of the compulsory lecture on "Good scientific practice"
    Section 1 (2) of the "Rules of the Charité on ensuring good scientific practice" specifies that attendance of the course "Good scientific practice" is compulsory for doctoral candidates.
  • ID card or passport
    Within the scope of the submission of your application, you must identify yourself through presentation of a valid identity document.

Electronic documents

Please note that you must submit some of your documents also electronically:

Doctorate by publication (top journal)
Please submit

  • the application,
  • your CV,
  • the complete list of publications including Impact Factors (if applicable),
  • the statutory declaration / declaration of own contribution (without signatures), if applicable the declaration of own contribution of the other lead author in case of a shared lead authorship
  • the extract from the Journal Summary List (ISi Web of KnowledgeSM),
  • the synposis including the abstracts
  • the publication and
  • the assessor proposal form

in a single document (as PDF file) on a data carrier or by email to promotionsbuero(at)charite.de.

Doctorate by publication (with at least 3 publications)
Please submit

  • the application,
  • the CV,
  • the complete list of publications including Impact Factors (if applicable),
  • the list of selected publications including Impact Factors,
  • the statutory declaration / declaration of own contribution (without signatures),
  • the synopsis including abstracts and
  • the assessor proposal form

in a single document (as PDF file) on a data carrier or by email to promotionsbuero(at)charite.de.

Impact Factors

Please find an overview of Impact Factors organized according to scientific fields in the Intranet of the Charité.

 

Definition of a top journal

The Faculty Council decided on a new definition for top journals in its resolution passed in the meeting on 4 July 2018:

In future, a top journal (international leading journal with peer review) shall be a journal which is among the top 25 percent (instead of previously 30 percent) of the journals for a specialist area, listed according to impact factor in descending order (Journal Citation Reports SCIE, SSCI).

In addition, journals not among the top 25 percent can be approved for acceptance to the group of top journals at the justified request of a member of the Doctoral Committee or a party authorised to supervise doctorates at the Charité. Such a justified request can be made by the authorised parties to the chairperson of the Doctoral Committee at any time.

Please note:
For you and your publications, the date of submisison of your relevant publication will be decisive. If you have submitted before 4 July 2018, the former definition will apply: A top journal (international leading journal with peer review) is defined as a journal which is among the top 30 percent of the journals for a specialist area, listed according to impact factor in descending order (Journal Citation Reports SCIE, SSCI) and has a minimum Eigenfactor score of 0.01.

Doctorate by submitting a monograph

Doctorate by submitting a monograph: documents you need to submit

  • Application for initiation of the doctoral examination procedure
    Initiation of the doctoral examination procedure must be applied for in writing. A template is available at "Links & Downloads"
  • 3 copies of the dissertation 
    3 bound copies (no circular binding, DIN A4) of the dissertation, which must include the following information and documents. You will find the binding template at Links & Downloads.

    • In case of a temporarily protected doctorate, the letter of approval by the Doctoral Committee must be included before the cover sheet, specifying the limitation period
    • The title of the dissertation on the binding template
    • Preface (if applicable):for instance, when using already published results with a clear reference to the advance online publication
    • Table of contents
    • List of charts and figures (if applicable)
    • Abstract in German and in English with max. 400 words
    • Your monograph
    • Statutory declaration / declaration of own contribution: You must sign a statutory declaration that you have not used any other sources or aids than those specified and complied with the "Rules of the Charité for ensuring good scientific practice" and the guidelines of the International Committee of Medical Journal Editors (ICMJE) on authorship, as well as a detailed written declaration on the nature and scope of your involvement in the processing of the research topic and in the preparation of any publications. The binding template is available at "Links & Downloads"
    • CV: CV signed by you. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates
    • Complete list of publications
    • Acknowledgements

  • Certificate of completion of structured doctoral programs (if applicable)
    If you have pursued your doctorate within a structured doctoral program, please submit a certificate of the relevant program that you have obtained the required Credit Points.
  • Examination certificate (Diplom/Master/Licensing examination)
    You may submit either a certified copy of the university examination certificate / Diplom degree certificate / Master's degree certificate / certificate on the licensing examination in medicine or dentistry, or else an uncertified copy of these certificates; in this case however, the original certificate must also be presented for verification. Students of the Charité must submit a current certificate of enrolment. Physicians must also submit their medical licensing certificate and, where applicable, their specialist licensing certificate.
  • CV vor the records
    A CV signed by you for the records must be separately submitted. The CV should include information on degree programs, professional activities, academic degrees obtained and previous attempts to pursue a doctoral degree. Degree programs and academic degrees obtained must be verified through certificates. Please include abstracts from all your theses (Bachelor, Master, Diploma, Magister, State Examination). Please also give the title of the respective thesis.
  • List of publications (for the records)
    A complete list of publications for the records has to be submitted separately.
  • Statutory declaration / declaration of own contribution with signatures
    A copy of the statutory declaration and, if applicable, a declaration of own contribution has to be submitted separately. If you already have published data that you are using in your monograph, then please fill in and submit the declaration of own contribution. You will find the binding template at Links & Downloads. Statutory declaration and declaration of own contribution must be included after your monograph (see above). You must sign the declaration of own contribution that is included in your dissertation. The copy that you submit for the records must be signed by you and your supervisor.
  • Cover sheet / Abstract in German and English
    Please submit separately a copy of the cover sheet and the abstract in German and English.
  • Assessor proposal form
    A form proposing 6 assessors signed and stamped by the supervisor (university professor or lecturer) (including at least 4 external assessors): The assessors must be at least private lecturers (Privatdozent) or professors and may not be project group members and/or co-authors of any publications included in the dissertation. The form is available under "Links & Downloads"
  • Certificate of good conduct
    A certificate of good conduct must be submitted, which may not be older than 8 weeks.
  • Primary data
    An accurate and complete copy of the primary dataset of the underlying works must be submitted in digital form, which enables the retrospective allocation of results to the relevant primary data: In case of data stored on a server, it must be disclosed how the data can be accessed and the storage of the data for 10 years after initiation of the doctoral examination procedure must be ensured. Primary datasets containing personal data must be suitably pseudonymised. The relevant allocation table must be kept by the doctoral candidate for 10 years and presented to the Office for Research Integrity (Good Scientific Practice) upon request
  • Electronic dissertation
    Complete version as a PDF and Word file on a data carrier (USB stick or CD/DVD) 
  • Certificate of attendance of the compulsory lecture on "Good scientific practice"
    Section 1 (2) of the "Rules of the Charité on ensuring good scientific practice" determines that attendance of the course "Good scientific practice" is compulsory for doctoral candidates.
  • ID card or passport
    Within the scope of the submission of your application, you must identify yourself through presentation of a valid identity document.

Permission to submit a monograph instead of publications: documents you must submit

As a rule, a registration for a Dr. rer. medic., Dr. rer. cur., PhD or MD/PhD degree implies a doctorate by publication.

Nevertheless, you may apply for the permission to submit a monograph, if urgent and plauble reasons arise during your doctoral project. For the decision on your application, you and your supervisor will be invited to appear before the Doctoral Commission.

Your application has to give a substantial account and must include the following documents:

  • detailed work, time, and publication plan, considering the "Leitfaden" (Links & Downloads)
  • detailed CV including list of publications (if applicable)